Frequently Asked Questions

About the Venue

What does the name Kalero come from?

The name Kalero is a heartfelt combination of letters taken from the owner’s wife and daughter’s names.

Can you hold a ceremony indoors in inclement weather?

Yes, we have a contingency plan in place for holding the ceremony inside the venue.

Where can an outdoor ceremony take place?

We have an area close to the venue that has views in all directions. However, you are welcome to exchange vows wherever you wish on the property.

Do you have a preferred vendor list?

Yes, we have a curated, always evolving preferred vendor list. Only caterers from our preferred vendors list may be chosen. We will consider exceptions, but this stipulation must be agreed upon in writing before contract is signed.

View Vendor List.

What about that Stone House on property, is that available?

We’ve just begun renovations, and are hoping to make it part of the venue rental in late 2018-19.

Is Kalero Vineyard a winery?

We are a farm winery, but do not currently operating a public tasting room. This means our 131 acre property and venue is available exclusively to you and your wedding party.

Are you open all year?

Yes, our venue is climate-controlled allowing events year round.

Pricing

Can we rent the property for the entire weekend?

Yes, ask for rates.  There are not overnight options available on the property but Hidden View B&B and AltaTerra Farm B & B are less than a half a mile away and offer luxurious accommodations.

Glamping sound fun?  We have partnered with Solid Ground Shelters who can create a glamorous custom campsite on the property for you.

For a full list of overnight accommodations available in Loudoun County visit: Visit Loudoun.

Charlestown, WV is also very close.

What does it cost to have an event?

Introductory 2018 Rates are $5,000 for Saturday, $3,500 for Friday/Sunday from May 1 – November 10th.  Off season rates are $4,000 Saturday and $3,500 for Friday/Sunday.   If federal holiday falls on a Monday, Saturday rates apply for Sunday.  Corporate Event?  Ask for hourly pricing.

How much is required to make a reservation?

We require 50% of the rental total due upon signing the contract. This deposit is non-refundable. The remaining 50% is due three months prior to your event date.

What’s Included

Are table, chairs, linens and tableware included?

Your Caterer or Event Planner can arrange for all your needs based on your vision for the day. We do not offer rentals at this time.

Can we bring our own alcohol?

Yes, but you need to arrange this through your caterer (to serve your guests) and you must obtain a One Day Banquet License from VA ABC.  It’s easy process –  learn more at VA ABC

Can we have a band, or a DJ?

Yes, have a large (upper loft) stage space, and a dance floor.

How much time does our rental include?

9 Hours – which includes set up and break down times. Additional hours may be purchased for an additional amount.

Do you provide an Event Coordinator?

At this time we do not offer event coordination services.   We do require that you hire an event coordinator for at least the day of your event to ensure that your day is a success.

Can we have a rehearsal time before wedding?

Yes, permitting schedules you are more than welcome to arrange a rehearsal.

Logistics

What is the maximum occupancy in Heartstone Barn?

The venue can accommodate up to 120 persons on our main floor and up to 150  using our lofts space in our 2500 square feet facility.

Can we host a larger wedding?

Yes, there are plenty of lovely spots on our 131-acre farm to place a large rental tent and ample parking space.

Do you have restrooms?

Yes – 3 in total.  We have 2 ADA restrooms on the main floor and an additional one in our upstairs loft.

Is there space for the bridal party to get ready?

We have a bridal suite with a private bathroom. Depending on your vision, there may be space in the barn for both parties to get ready at the venue.

What times is the venue available?  

You may hold your wedding at any time during the day, but your event must end by 10 PM. (Clean up done by 11 PM)

How much parking is available?

We have vehicle parking in our lot with additional parking available in our fields.   We do encourage guests to arrange transportation to and from events – It’s the safest way to get home.