Frequently Asked Questions

About the Venue

  • What does the name Kalero come from?

    The name Kalero is a heartfelt combination of letters taken from the owner and her daughter’s names.

  • Where can an outdoor ceremony take place?

    We have an area close to the venue that has views in all directions. However, you are welcome to exchange vows wherever you wish on the property.

  • What about that Stone House on property, is that available?

    The home has not been lived in for over 40 years.    We’ve stabilized the structure, but are currently on hold with any further renovations.    Stay tuned for future updates.

  • Can you hold a ceremony indoors in inclement weather?

    Yes, we have a contingency plan in place for holding the ceremony inside the venue. Options include our covered porch or  inside stage.

  • Do you have a preferred vendor list?

    Yes, we have a curated, always evolving preferred vendor list. Only caterers from our preferred vendors list may be chosen. We will consider exceptions, but this stipulation must be agreed upon in writing before contract is signed.

  • Is Kalero Vineyard a winery?

    We are a farm winery, and are open on Fridays, and Sundays but will close the tasting room for events or weddings.   This means our 130 acre property and venue is available exclusively to you and your wedding party.

  • Are you open all year?

    Yes, our venue is climate-controlled allowing events year round.

Pricing

  • Can we rent the property for the entire weekend?

    Yes, contact us for rates.  There are not overnight options available on the property but Hidden View B&B  is less than a half a mile away and offers luxurious accommodations and offers discounted rates for Kalero Guests on 2-night stays.

    For more options visit http://www.loudounbandb.com.

    For a full list of overnight accommodations available in Loudoun County visit: Visit Loudoun.

    Charlestown, WV  and Harpers Ferry, WV are also less than 10 miles away.

  • What does it cost to have an event?

    Current Rates are $7,500 for a Saturday, $6,000 for Friday/Sunday  in high season months  (May, June, September, October, and first 2 weekends in November, 2020).

    Off season rates are $6,000 for Saturday and $4,500 for Friday/Sunday.    Mid-week rates are $3,500.    Micro weddings – contact us for rates.

    Our fee includes a 12 hour exclusive property rental, and a one hour dress rehearsal the day before, time based on availability.  All tables, chairs and ceremony chairs, bars and extra wine barrel tables are included with the venue rental.     Early access can be arranged for an additional fee.

    If a federal holiday falls on a Monday, Saturday rates apply for Sunday.

  • How much is required to make a reservation?

    We require 50% of the rental total due upon signing the contract. This deposit is non-refundable. The remaining 50% is due three months prior to your event date.

  • Interested in a dress rehearsal, corporate or private event?

    Contact us for rates.

What's Included

  • Are table, chairs, linens and tableware included?

    Tables, chairs and ceremony chairs are included in your rental.    You have everything you need to hold your ceremony and reception.    Your Caterer can arrange for linens and tableware rentals based on your vision for day.

  • Can we bring our own alcohol?

    Kalero Vineyard is the exclusive wine provider for any event and offers a 10% discount on cases of wine.  We require 1 case of wine for every 25 adults.

    Other alcohol is permitted but you must obtain a One Day Banquet License from VA ABC.  It’s easy process –  learn more at VA ABC

  • Can we have a band, or a DJ?

    Yes, have a large (upper loft) stage space, and a dance floor.

  • How much time does our rental include?

    12 Hours – which includes set up and break down times.  Additional hours may be purchased.

  • Do you provide an Event Coordinator?

    We do require that you hire an event coordinator for at least the day of your event to ensure that your day is a success.   We do offer a very good in house coordinator you may choose to hire or select your own.

    Read this great article on why a good planner is so important!

  • Can we have a rehearsal time before wedding?

    Yes, permitting schedules you are more than welcome to arrange a one hour dress rehearsal.

Logistics

  • What is the maximum occupancy in Heartstone Barn?

    The venue can accommodate up to 120 persons on our main floor and up to 150  using our lofts space in our 2500 square feet facility.

  • Can we host a larger wedding?

    Yes, there are plenty of lovely spots on our 131-acre farm to place a large rental tent and ample parking space.

  • Is there space for the bridal party to get ready?

    We have a dressing suite with a private bathroom in one of our lofts. Depending on your vision, there may be space in the barn for both parties to get ready at the venue.

  • How much parking is available?

    We have ample vehicle parking in our large lot.    We do encourage guests to arrange transportation to and from events – It’s the safest way to get home.

  • Do you have restrooms?

    Yes – 3 in total.  We have 2 ADA restrooms on the main floor and an additional one in our upstairs loft.

  • What times is the venue available?

    You may hold your wedding at any time during the day, but your event must end by 11 PM. (Clean up done by 12 PM)